Constitution Of Bulphan Village Hall CIO

Constitution​ ​of​ ​Bulphan​ ​Village​ ​Hall​ ​CIO

Registered​ ​Charity​ ​Number​ ​1173308

Date​ ​of​ ​constitution​ ​(last​ ​amended):​ ​7th​ ​June​ ​2017


1.         Name


The​ ​name​ ​of​ ​the​ ​Charitable​ ​Incorporated​ ​Organisation​ ​(“the​ ​CIO”)​ ​is​ ​Bulphan​ ​Village​ ​Hall​ ​CIO


2.         National​ ​location​ ​of​ ​principal​ ​office


The​ ​CIO​ ​must​ ​have​ ​a​ ​principal​ ​office​ ​in​ ​England​ ​or​ ​Wales.​ ​The​ ​principal​ ​office​ ​of​ ​the​ ​CIO​ ​is​ ​in

England​ ​(Bulphan​ ​Village​ ​Hall,​ ​Church​ ​Road,​ ​Bulphan,​ ​Essex​ ​RM14​ ​3RU


3.         Objects


The​ ​objects​ ​of​ ​the​ ​CIO​ ​are:


a)​ ​to​ ​establish​ ​and​ ​run​ ​a​ ​village​ ​hall​ ​and​ ​to​ ​promote​ ​for​ ​the​ ​benefit​ ​of​ ​the​ ​inhabitants​ ​of​ ​the​ ​Parish​ ​of Bulphan​ ​(“area​ ​of​ ​benefit”)​ ​without​ ​distinction​ ​of​ ​sex,​ ​sexual​ ​orientation,​ ​age,​ ​disability,​ ​nationality, race​ ​or​ ​political,​ ​religious​ ​or​ ​other​ ​opinions​ ​the​ ​provision​ ​of​ ​facilities​ ​for​ ​recreation​ ​or​ ​other​ ​leisure time​ ​occupation​ ​of​ ​individuals​ ​who​ ​have​ ​need​ ​of​ ​such​ ​facilities​ ​by​ ​reason​ ​of​ ​their​ ​youth,​ ​age, infirmity​ ​or​ ​disablement,​ ​financial​ ​hardship​ ​or​ ​social​ ​and​ ​economic​ ​circumstances​ ​or​ ​for​ ​the​ ​public​ ​at large​ ​in​ ​the​ ​interests​ ​of​ ​social​ ​welfare​ ​and​ ​with​ ​the​ ​object​ ​of​ ​improving​ ​the​ ​conditions​ ​of​ ​life​ ​of​ ​the said​ ​inhabitants.


b)​ ​to​ ​further​ ​or​ ​benefit​ ​the​ ​inhabitants​ ​in​ ​the​ ​area​ ​of​ ​benefit​ ​by​ ​providing​ ​grants​ ​to​ ​Voluntary Organisations​ ​with​ ​the​ ​object​ ​of​ ​improving​ ​the​ ​conditions​ ​of​ ​life​ ​for​ ​those​ ​inhabitants​ ​utilising​ ​the services​ ​of​ ​said​ ​organisations.


4.         Powers


The​ ​CIO​ ​has​ ​power​ ​to​ ​do​ ​anything​ ​which​ ​is​ ​calculated​ ​to​ ​further​ ​its​ ​objects​ ​or​ ​is​ ​conducive​ ​or incidental​ ​to​ ​doing​ ​so.​ ​In​ ​particular,​ ​the​ ​CIO​ ​has​ ​power​ ​to:


4.1         co-operate​ ​with​ ​other​ ​voluntary​ ​organisations, ​​statutory​ ​authorities​ ​and​ individuals;


4.2       establish​ ​or​ ​support​ ​a​ ​local​ ​forum​ of​ ​​representatives​ ​of​ ​community​ ​groups,​ ​voluntary organisations;​ ​statutory​ ​authorities​ ​and​ ​individuals​ ​involved​ ​in​ ​community​ ​work;


4.3       promote​ ​and​ ​develop​ ​or​ ​to​ ​assist​ ​in ​the​​ ​promotion​ ​and​ ​development​ ​of​ ​community organisations​ ​and​ ​community​ ​social​ ​enterprises​ ​in​ ​the​ ​area​ ​of​ ​benefit;


4.4       acquire​ ​and​ ​distribute​ ​funds​ ​and​ ​to​ ​assist​ ​in ​the​​ ​provision​ ​of​ ​grants​ ​to​ community​​ ​organisations in​ ​the​ ​area​ ​of​ ​benefit;


4.5       arrange​ ​and​ ​provide​ ​for,​ ​either​ ​alone​ ​or​ with​ ​​others,​ ​the​ ​holding​ ​of​ exhibitions,​​ ​meetings, lectures,​ ​classes,​ ​seminars​ ​or​ ​training​ ​courses,​ ​and​ ​all​ ​forms​ ​of​ ​recreational​ ​and​ ​other leisure-time​ ​activities;


4.6       raise​ ​funds.​ ​In​ ​doing​ ​so,​ ​the​ ​CIO​ must​ ​​not​ ​undertake​ ​any​ ​substantial​ permanent​​ ​non-charitable trading​ ​activity​ ​and​ ​must​ ​comply​ ​with​ ​any​ ​relevant​ ​statutory​ ​regulations;


4.7       borrow​ ​money​ ​and​ ​to​ ​charge ​​the​ ​whole​ ​or​ ​any ​part​​ ​of​ ​its​ ​property​ ​as​ ​security​ ​for​ ​the repayment​ ​of​ ​the​ ​money​ ​borrowed.​ ​The​ ​CIO​ ​must​ ​comply​ ​as​ ​appropriate​ ​with​ ​sections​ ​124​ ​to 126​ ​of​ ​the​ ​Charities​ ​Act​ ​2011,​ ​if​ ​it​ ​wishes​ ​to​ ​mortgage​ ​land;


4.8       buy,​ ​take​ ​on​ ​lease​ ​or ​​in​ ​exchange,​ ​hire​ ​or ​otherwise​​ ​acquire​ ​any​ ​property​ ​and​ ​to​ ​maintain​ ​and equip​ ​it​ ​for​ ​use;


4.9       sell,​ ​lease​ ​or​ ​otherwise​ ​dispose ​of​​ ​all​ ​or​ ​any​ part​ ​​of​ ​the​ ​property​ ​belonging ​to​​ ​the ​​CIO.​ ​In exercising​ ​this​ ​power,​ ​the​ ​CIO​ ​must​ ​comply​ ​as​ ​appropriate​ ​with​ ​sections​ ​117​ ​to​ ​123​ ​of​ ​the Charities​ ​Act​ ​2011;


4.10     employ​ ​and​ ​remunerate​ ​such​ ​staff ​​as​ ​are​ ​necessary​ ​for ​carrying​​ ​out​ ​the​ ​work​ ​of​ ​the​ ​CIO.​ ​The CIO​ ​may​ ​employ​ ​or​ ​remunerate​ ​a​ ​charity​ ​trustee​ ​only​ ​to​ ​the​ ​extent​ ​that​ ​it​ ​is​ ​permitted​ ​to​ ​do​ ​so by​ ​clause​ ​6​ ​(Benefits​ ​and​ ​payments​ ​to​ ​charity​ ​trustees​ ​and​ ​connected​ ​persons)​ ​and​ ​provided​ ​it complies​ ​with​ ​the​ ​conditions​ ​of​ ​that​ ​clause;


4.11     deposit​ ​or​ ​invest​ ​funds,​ ​employ​ ​a​ ​professional ​fund-manager,​​ ​and​ ​arrange​ ​for​ ​the​ ​investments or​ ​other​ ​property​ ​of​ ​the​ ​CIO​ ​to​ ​be​ ​held​ ​in​ ​the​ ​name​ ​of​ ​a​ ​nominee,​ ​in​ ​the​ ​same​ ​manner​ ​and subject​ ​to​ ​the​ ​same​ ​conditions​ ​as​ ​the​ ​trustees​ ​of​ ​a​ ​trust​ ​are​ ​permitted​ ​to​ ​do​ ​by​ ​the​ ​Trustee​ ​Act



5.         Application​ ​of​ ​income​ ​and​ ​property


5.1       The​ ​income​ ​and​ ​property​ of​​ ​the​ ​CIO​ ​must​ be​ ​​applied​ ​solely​ ​towards​ ​the​ ​promotion​ ​of​ ​the objects.


5.2       A​ ​charity​ ​trustee​ ​is​ ​entitled​ to​​ ​be​ ​reimbursed​ ​from​ ​the ​property​​ ​of​ ​the​ ​CIO​ ​or ​may​​ ​pay ​​out​ ​of such​ ​property​ ​reasonable​ ​expenses​ ​properly​ ​incurred​ ​by​ ​him​ ​or​ ​her​ ​when​ ​acting​ ​on​ ​behalf​ ​of the​ ​CIO.


5.3       A​ ​charity​ ​trustee​ ​may​ ​benefit​ ​from​ ​trustee​ indemnity​ ​​insurance​ ​cover​ ​purchased​ ​at​ the​​ ​CIO’s expense​ ​in​ ​accordance​ ​with,​ ​and​ ​subject​ ​to​ ​the​ ​conditions​ ​in,​ ​section​ ​189​ ​of​ ​the​ ​Charities​ ​Act



5.4       None​ ​of​ ​the​ ​income​ ​or ​property​​ ​of​ ​the​ ​CIO​ may​ ​​be​ ​paid​ ​or​ ​transferred ​directly​​ ​or ​​indirectly​ ​by way​ ​of​ ​dividend,​ ​bonus​ ​or​ ​otherwise​ ​by​ ​way​ ​of​ ​profit​ ​to​ ​any​ ​member​ ​of​ ​the​ ​CIO.



6.       Benefits​ ​and​ ​payments​ ​to​ ​charity ​trustees​​ ​and​ ​connected​ ​persons


6.1       General​ ​provisions

No​ ​charity​ ​trustee​ ​or​ ​connected​ ​person​ ​may:


6.1.1    buy​ ​or​ ​receive​ ​any​ ​goods​ ​or​ ​services​ ​from ​the​​ ​CIO​ ​on​ ​terms​ ​preferential​ to​​ ​those applicable​ ​to​ ​members​ ​of​ ​the​ ​public;


6.1.2       sell​ ​goods,​ ​services,​ ​or​ ​any​ ​interest ​in​​ ​land​ ​to ​​the​ ​CIO;

6.1.3                 be​ ​employed​ ​by,​ ​or​ ​receive​ any​ ​​remuneration​ ​from,​ ​the​ ​CIO;


6.1.4    receive​ ​any​ ​other​ ​financial​ ​benefit​ ​from​ ​the​ ​CIO;


unless​ ​the​ ​payment​ ​or​ ​benefit​ ​is​ ​permitted​ ​by​ ​clause​ ​6.2​ ​or​ ​authorised​ ​by​ ​the​ ​court​ ​or​ ​the Charity​ ​Commission​ ​(“the​ ​Commission”).​ ​In​ ​this​ ​clause,​ ​a​ ​“financial​ ​benefit”​ ​means​ ​a benefit,​ ​direct​ ​or​ ​indirect,​ ​which​ ​is​ ​either​ ​money​ ​or​ ​has​ ​a​ ​monetary​ ​value.


6.2 Scope​ ​and​ ​powers​ ​permitting​ ​trustees’ ​or​​ ​connected​ ​persons’​ ​benefits


6.2.1    A​ ​charity​ ​trustee​ ​or​ ​connected​ ​person​ ​may​ ​receive ​a​​ ​benefit​ ​from​ ​the​ ​CIO​ as​​ ​a beneficiary​ ​of​ ​the​ ​CIO​ ​provided​ ​that​ ​a​ ​majority​ ​of​ ​the​ ​trustees​ ​do​ ​not​ ​benefit​ ​in​ ​this way.


6.2.2    A​ ​charity​ ​trustee​ ​or​ ​connected​ ​person​ ​may​ ​enter ​into​​ ​a​ ​contract​ ​for​ ​the​ supply​​ ​of services,​ ​or​ ​of​ ​goods​ ​that​ ​are​ ​supplied​ ​in​ ​connection​ ​with​ ​the​ ​provision​ ​of​ ​services,​ ​to the​ ​CIO​ ​where​ ​that​ ​is​ ​permitted​ ​in​ ​accordance​ ​with,​ ​and​ ​subject​ ​to​ ​the​ ​conditions​ ​in, section​ ​185​ ​and​ ​186​ ​of​ ​the​ ​Charities​ ​Act​ ​2011.


6.2.3    Subject​ ​to​ ​clause​ ​6.3​ ​a​ ​charity​ ​trustee​ ​or ​connected​​ ​person​ ​may​ ​provide​ ​the​ CIO​​ ​with goods​ ​that​ ​are​ ​not​ ​supplied​ ​in​ ​connection​ ​with​ ​services​ ​provided​ ​to​ ​the​ ​CIO​ ​by​ ​the charity​ ​trustee​ ​or​ ​connected​ ​person.


6.2.4    A​ ​charity​ ​trustee​ ​or​ connected​​ ​person​ ​may​ ​receive​ interest​ ​​on​ ​money​ ​lent​ ​to​ ​the​ ​CIO​ ​at a​ ​reasonable​ ​and​ ​proper​ ​rate​ ​which​ ​must​ ​be​ ​not​ ​more​ ​than​ ​the​ ​Bank​ ​of​ ​England​ ​bank rate​ ​(also​ ​known​ ​as​ ​the​ ​base​ ​rate).


6.2.5    A​ ​charity​ ​trustee​ ​or​ ​connected​ ​person​ ​may​ ​receive ​rent​​ ​for​ ​premises​ ​let​ ​by​ the​​ ​trustee or​ ​connected​ ​person​ ​to​ ​the​ ​CIO.​ ​The​ ​amount​ ​of​ ​the​ ​rent​ ​and​ ​the​ ​other​ ​terms​ ​of​ ​the lease​ ​must​ ​be​ ​reasonable​ ​and​ ​proper.​ ​The​ ​charity​ ​trustee​ ​concerned​ ​must​ ​withdraw from​ ​any​ ​meeting​ ​at​ ​which​ ​such​ ​a​ ​proposal​ ​or​ ​the​ ​rent​ ​or​ ​other​ ​terms​ ​of​ ​the​ ​lease​ ​are under​ ​discussion.


6.2.6       A​ ​charity​ ​trustee​ ​or​ ​connected​ ​person​ ​may​ take​ ​​part​ ​in​ ​the​ ​normal​ trading​​ ​and fundraising​ ​activities​ ​of​ ​the​ ​CIO​ ​on​ ​the​ ​same​ ​terms​ ​as​ ​members​ ​of​ ​the​ ​public.


6.3       Payment​ ​for​ ​supply​ ​of​ ​goods​ ​only​ ​–​ ​controls


The​ ​CIO​ ​and​ ​its​ ​charity​ ​trustees​ ​may​ ​only​ ​rely​ ​upon​ ​the​ ​authority​ ​provided​ ​by​ ​clause​ ​6.2.3​ ​if each​ ​of​ ​the​ ​following​ ​conditions​ ​is​ ​satisfied:


6.3.1    The​ ​amount​ ​or​ ​maximum​ amount​​ ​of​ ​the​ ​payment​ for​ ​​the​ ​goods​ ​is​ ​set​ ​out​ ​in​ ​an agreement​ ​in​ ​writing​ ​between​ ​the​ ​CIO​ ​and​ ​the​ ​charity​ ​trustee​ ​or​ ​connected​ ​person supplying​ ​the​ ​goods​ ​(“the​ ​supplier”)​ ​under​ ​which​ ​the​ ​supplier​ ​is​ ​to​ ​supply​ ​the​ ​goods​ ​in question​ ​to​ ​or​ ​on​ ​behalf​ ​of​ ​the​ ​CIO.


6.3.2    The​ ​amount​ ​or​ ​maximum​ ​amount​ ​of​ ​the​ ​payment ​for​​ ​the​ ​goods​ ​does​ ​not​ exceed​​ ​what is​ ​reasonable​ ​in​ ​the​ ​circumstances​ ​for​ ​the​ ​supply​ ​of​ ​the​ ​goods​ ​in​ ​question.


6.3.3    The​ ​other​ ​charity​ ​trustees​ ​are ​​satisfied​ ​that​ ​it​ ​is ​in​​ ​the​ ​best​ ​interests​ ​of​ ​the​ ​CIO​ ​to contract​ ​with​ ​the​ ​supplier​ ​rather​ ​than​ ​with​ ​someone​ ​who​ ​is​ ​not​ ​a​ ​charity​ ​trustee​ ​or connected​ ​person.​ ​In​ ​reaching​ ​that​ ​decision​ ​the​ ​charity​ ​trustees​ ​must​ ​balance​ ​the advantage​ ​of​ ​contracting​ ​with​ ​a​ ​charity​ ​trustee​ ​or​ ​connected​ ​person​ ​against​ ​the disadvantages​ ​of​ ​doing​ ​so.


6.3.4    The​ ​supplier​ ​is​ ​absent​ ​from ​​the​ ​part​ ​of​ ​any ​meeting​​ ​at​ ​which​ ​there​ ​is​ ​discussion​ ​of​ ​the proposal​ ​to​ ​enter​ ​into​ ​a​ ​contract​ ​or​ ​arrangement​ ​with​ ​him​ ​or​ ​her​ ​or​ ​it​ ​with​ ​regard​ ​to​ ​the supply​ ​of​ ​goods​ ​to​ ​the​ ​CIO.


6.3.5    The​ ​supplier​ ​does​ ​not​ vote​​ ​on​ ​any​ ​such​ matter​ ​​and​ ​is​ ​not​ ​to​ ​be​ ​counted​ ​when calculating​ ​whether​ ​a​ ​quorum​ ​of​ ​charity​ ​trustees​ ​is​ ​present​ ​at​ ​the​ ​meeting.


6.3.6   The​ ​reason​ ​for​ ​their​ ​decision​ ​is​ ​recorded​ ​by ​the​​ ​charity​ ​trustees​ ​in​ ​the​ minute​​ ​book.


6.3.7    A​ ​majority​ ​of​ ​the​ charity​​ ​trustees​ ​then​ ​in​ office​ ​​are​ ​not​ ​in​ ​receipt​ ​of​ ​remuneration​ ​or payments​ ​authorised​ ​by​ ​clause​ ​6.


6.4       In​ ​clauses​ ​6.2​ ​and​ ​6.3:


6.4.1 “the​ ​CIO”​ ​includes​ ​any​ ​company ​in​​ ​which​ ​the​ ​CIO:


  • holds​ ​more​ ​than​ ​50% ​​of​ ​the​ ​shares;​ ​or


  • controls​ ​more​ ​than​ ​50%​ ​of​ ​the​ voting​ ​​rights​ ​attached​ ​to​ ​the​ ​shares;​ ​or


  • has​ ​the​ ​right​ ​to​ ​appoint​ ​one​ ​or​ more​ ​​directors​ ​to​ ​the​ ​board​ ​of​ the​​ ​company.

6.4.2    “connected​ ​person”​ ​includes​ ​any​ ​person​ ​within​ ​the ​definition​​ ​set​ ​out​ ​in​ ​clause​ ​28 (Interpretation);


7.         Conflicts​ ​of​ ​interest​ ​and​ ​conflicts​ ​of​ ​loyalty



A​ ​charity​ ​trustee​ ​must:


7.1       declare​ ​the​ ​nature​ ​and​ ​extent ​of​​ ​any​ ​interest,​ ​direct​ or​ ​​indirect,​ ​which​ ​he​ ​or ​she​​ ​has ​​in​ ​a proposed​ ​transaction​ ​or​ ​arrangement​ ​with​ ​the​ ​CIO​ ​or​ ​in​ ​any​ ​transaction​ ​or​ ​arrangement entered​ ​into​ ​by​ ​the​ ​CIO​ ​which​ ​has​ ​not​ ​previously​ ​been​ ​declared;​ ​and


7.2     absent​ ​himself​ ​or​ ​herself​ from​​ ​any​ ​discussions​ ​of​ the​ ​​charity​ ​trustees​ ​in​ ​which​ ​it​ ​is​ ​possible

that​ ​a​ ​conflict​ ​of​ ​interest​ ​will​ ​arise​ ​between​ ​his​ ​or​ ​her​ ​duty​ ​to​ ​act​ ​solely​ ​in​ ​the​ ​interests​ ​of​ ​the CIO​ ​and​ ​any​ ​personal​ ​interest​ ​(including​ ​but​ ​not​ ​limited​ ​to​ ​any​ ​financial​ ​interest).


Any​ ​charity​ ​trustee​ ​absenting​ ​himself​ ​or​ ​herself​ ​from​ ​any​ ​discussions​ ​in​ ​accordance​ ​with​ ​this clause​ ​must​ ​not​ ​vote​ ​or​ ​be​ ​counted​ ​as​ ​part​ ​of​ ​the​ ​quorum​ ​in​ ​any​ ​decision​ ​of​ ​the​ ​charity trustees​ ​on​ ​the​ ​matter.


8.         Liability​ ​of​ ​members​ ​to​ contribute​​ ​to​ ​the​ ​assets​ of​ ​​the​ ​CIO​ ​if​ ​it​ ​is​ ​wound​ ​up


If​ ​the​ ​CIO​ ​is​ ​wound​ ​up,​ ​the​ ​members​ ​of​ ​the​ ​CIO​ ​have​ ​no​ ​liability​ ​to​ ​contribute​ ​to​ ​its​ ​assets​ ​and​ ​no personal​ ​responsibility​ ​for​ ​settling​ ​its​ ​debts​ ​and​ ​liabilities.


9.         Charity​ ​trustees


9.1       Functions​ ​and​ ​duties​ ​of​ ​charity​ ​trustees


The​ ​charity​ ​trustees​ ​shall​ ​manage​ ​the​ ​affairs​ ​of​ ​the​ ​CIO​ ​and​ ​may​ ​for​ ​that​ ​purpose​ ​exercise​ ​all the​ ​powers​ ​of​ ​the​ ​CIO.​ ​It​ ​is​ ​the​ ​duty​ ​of​ ​each​ ​charity​ ​trustee:


9.1.1    to​ ​exercise​ ​his​ ​or​ ​her ​powers​​ ​and​ ​to​ ​perform​ his​ ​​or​ ​her​ ​functions​ ​in ​his​​ ​or ​​her​ ​capacity as​ ​a​ ​trustee​ ​of​ ​the​ ​CIO​ ​in​ ​the​ ​way​ ​he​ ​or​ ​she​ ​decides​ ​in​ ​good​ ​faith​ ​would​ ​be​ ​most​ ​likely to​ ​further​ ​the​ ​purposes​ ​of​ ​the​ ​CIO;​ ​and


9.1.2    to​ ​exercise,​ ​in​ ​the​ ​performance​ ​of​ ​those​ ​functions, ​such​​ ​care​ ​and​ ​skill​ ​as​ is​​ ​reasonable in​ ​the​ ​circumstances​ ​having​ ​regard​ ​in​ ​particular​ ​to:


  • any​ ​special​ ​knowledge​ ​or​ ​experience​ ​that​ ​he ​or​​ ​she​ ​has​ ​or​ ​holds​ himself​​ ​or herself​ ​out​ ​as​ ​having;​ ​and,


  • if​ ​he​ ​or​ ​she​ ​acts​ ​as​ ​a​ ​charity​ ​trustee​ of​ ​​the​ ​CIO​ ​in​ ​the​ ​course ​of​​ ​a ​​business​ ​or profession,​ ​to​ ​any​ ​special​ ​knowledge​ ​or​ ​experience​ ​that​ ​it​ ​is​ ​reasonable​ ​to expect​ ​of​ ​a​ ​person​ ​acting​ ​in​ ​the​ ​course​ ​of​ ​that​ ​kind​ ​of​ ​business​ ​or​ ​profession.


9.2       Eligibility​ ​for​ ​trusteeship


  • Every​ ​charity​ ​trustee​ ​must​ ​be​ ​a​ ​natural​ ​person.


  • No​ ​individual​ ​may​ ​be​ ​appointed​ ​as​ a​ ​​charity​ ​trustee​ ​of​ ​the​ ​CIO:


  • if​ he​ ​ ​or​ she​       ​ is​ ​ ​under​ ​the​ ​age​ ​of​ 16​   ​ years;​        ​ ​or
  • if​ ​he​ ​or​ ​she​ ​would​ ​automatically​ ​cease ​to​​ ​hold​ ​office​ ​under​ ​the​ provisions​​ ​of clause​ ​10.4.6.


9.2.3    No​ ​one​ ​is​ ​entitled​ to​​ ​act​ ​as​ ​a​ charity​ ​​trustee​ ​whether​ ​on​ ​appointment​ ​or​ ​on​ ​any re-appointment​ ​until​ ​he​ ​or​ ​she​ ​has​ ​expressly​ ​acknowledged,​ ​in​ ​whatever​ ​way​ ​the charity​ ​trustees​ ​decide,​ ​his​ ​or​ ​her​ ​acceptance​ ​of​ ​the​ ​office​ ​of​ ​charity​ ​trustee.


9.2.4       The​ ​total​ ​number​ ​of​ ​trustees ​under​​ ​the​ ​age​ ​of​ 18​ ​​years​ ​must​ ​not​ ​at ​any​​ ​time ​​be​ ​more than​ ​half​ ​of​ ​the​ ​total​ ​number​ ​of​ ​trustees​ ​in​ ​office.

9.3       The​ ​charity​ ​trustees


  • There​ ​must​ ​be​ ​at​ ​least​ ​three​ ​charity​ ​trustees. ​If​​ ​the​ ​number​ ​falls​ ​below​ this​​ ​minimum, the​ ​remaining​ ​trustee​ ​or​ ​trustees​ ​may​ ​act​ ​only​ ​to​ ​call​ ​a​ ​meeting​ ​of​ ​the​ ​charity​ ​trustees, or​ ​appoint​ ​a​ ​new​ ​charity​ ​trustee.​ ​The​ ​first​ ​charity​ ​trustees​ ​are-


David​ ​Hale                       Corinne​ ​White        Patricia ​ ​Rampling              Clare​ ​Hoddy

Diane ​ ​Perkins                      Janet​ ​McCheyne     Angela​ ​Murphy             Michelle​ ​Hatch

who​ ​shall​ ​continue​ ​in​ ​office​ ​until​ ​the​ ​end​ ​of​ ​the​ ​first​ ​annual​ ​general​ ​meeting.


  • There​ ​is​ ​no​ ​maximum​ ​number​ ​of​ ​charity​ ​trustees ​that​​ ​may​ ​be​ ​appointed​ ​to​ the​​ ​CIO.


  • The​ ​first​ ​charity​ ​trustees​ ​shall​ ​have​ ​power​ to​ ​​appoint​ ​further​ ​charity​ ​trustees​ who​​ ​shall hold​ ​office​ ​until​ ​the​ ​end​ ​of​ ​the​ ​first​ ​annual​ ​general​ ​meeting.​ ​Such​ ​charity​ ​trustees​ ​shall have​ ​power​ ​to​ ​elect​ ​a​ ​chairman​ ​and​ ​vice-chairman.​ ​Subject​ ​to​ ​this,​ ​the​ ​charity​ ​trustees shall​ ​comprise:


  • up​ ​to​ ​5​ ​charity​ ​trustees​ elected​ ​​in​ ​accordance​ ​with ​​clause​ ​9.4;


  • up​ ​to​ ​5​ ​charity​ ​trustees​ ​appointed ​in​​ ​accordance​ ​with​ clause​​ ​9.5,​ ​and


  • up​ ​to​ ​3​ ​individuals​ ​co-opted​ ​by​ the​ ​​charity​ ​trustees​ ​in​ ​accordance​ ​with​ ​clause



9.4       The​ ​elected​ ​charity​ ​trustees​ ​must​ ​be​ ​elected​ ​at ​an​​ ​annual​ ​general​ ​meeting​ ​at​ which​​ ​all inhabitants​ ​of​ ​the​ ​area​ ​of​ ​benefit​ ​of​ ​18​ ​years​ ​and​ ​upward​ ​are​ ​entitled​ ​to​ ​attend​ ​and​ ​vote​ ​in accordance​ ​with​ ​clause​ ​15.5.​ ​No​ ​person​ ​other​ ​than​ ​a​ ​charity​ ​trustee​ ​retiring​ ​in​ ​accordance​ ​with the​ ​constitution​ ​may​ ​be​ ​appointed​ ​a​ ​charity​ ​trustee​ ​at​ ​any​ ​general​ ​meeting​ ​unless:


  • he​ ​or​ ​she​ ​is​ ​recommended​ ​for​ re-election​ ​​by​ ​the​ charity​​ ​trustees; ​​or


  • not​ ​less​ ​than​ ​fourteen​ ​nor​ ​more​ ​than​ ​thirty-five ​clear​​ ​days​ ​before​ ​the​ ​date​ of​​ ​the meeting,​ ​the​ ​CIO​ ​is​ ​given​ ​a​ ​notice​ ​that:


  • is​ ​signed​ ​by​ ​an ​​inhabitant​ ​of​ ​the​ ​area ​of​​ ​benefit​ ​entitled​ ​to​ vote​​ ​at​ the​​ ​meeting;


  • states​ ​the​ ​individual’s​ ​intention​ ​to​ ​propose​ ​the ​election​​ ​of​ ​a​ ​person​ ​as​ a​​ ​charity trustee;


  • contains​ ​the​ ​details​ ​that,​ ​if​ ​the​ ​person ​were​​ ​to​ ​be​ ​appointed,​ ​the​ charity​​ ​would have​ ​to​ ​file​ ​with​ ​the​ ​Charity​ ​Commission;​ ​and


  • is​ ​signed​ ​by​ ​the​ ​person​ ​who​ ​is​ ​to​ be​ ​​proposed​ ​to​ ​show​ ​his​ ​or​ ​her​ ​willingness​ ​to be​ ​elected.


9.5       The​ ​charity​ ​trustees​ ​shall​ ​maintain ​a​​ ​list​ ​of​ ​user​ bodies​ ​​that​ ​they​ ​consider​ ​to ​be​​ ​supportive ​​of​ ​the CIO’s​ ​objects​ ​and​ ​which​ ​have​ ​indicated​ ​a​ ​wish​ ​to​ ​appoint​ ​a​ ​charity​ ​trustee​ ​of​ ​the​ ​CIO.​ ​Each listed​ ​user​ ​body​ ​shall​ ​have​ ​the​ ​right​ ​to​ ​appoint​ ​one​ ​charity​ ​trustee.​ ​Any​ ​such​ ​appointment​ ​must be​ ​made​ ​according​ ​to​ ​the​ ​ordinary​ ​practice​ ​of​ ​the​ ​appointing​ ​body​ ​and​ ​must​ ​be​ ​notified​ ​in writing​ ​to​ ​the​ ​secretary.


  • Where​ ​any​ ​application​ ​for​ ​the​ ​right​ ​to​ ​appoint ​a​​ ​charity​ ​trustee​ ​is​ ​received​ from​​ ​any existing​ ​or​ ​newly-formed​ ​body​ ​operating​ ​in​ ​the​ ​area​ ​of​ ​benefit,​ ​the​ ​charity​ ​trustees​ ​may, with​ ​the​ ​approval​ ​of​ ​not​ ​less​ ​than​ ​two-thirds​ ​of​ ​all​ ​the​ ​charity​ ​trustees,​ ​add​ ​such​ ​body​ ​to the​ ​list​ ​of​ ​user​ ​bodies​ ​and​ ​allow​ ​such​ ​body​ ​to​ ​appoint​ ​a​ ​charity​ ​trustee.


  • The​ ​charity​ ​trustees​ ​may,​ ​with ​​the​ ​approval​ ​of​ ​(a)​ ​the​ ​body​ ​concerned​ ​and​ ​(b)​ ​not​ ​less than​ ​two-thirds​ ​of​ ​all​ ​the​ ​charity​ ​trustees,​ ​remove​ ​a​ ​body​ ​from​ ​such​ ​list​ ​of​ ​user​ ​bodies.


  • A​ ​minute​ ​of​ ​the​ ​relevant​ ​resolution,​ ​authenticated​ by​ ​​the​ ​chairman,​ ​should​ ​be​ ​(a)​ ​placed with​ ​the​ ​title​ ​deeds​ ​and​ ​(b)​ ​kept​ ​with​ ​the​ ​charity​ ​trustees’​ ​working​ ​papers.


  • Co-opted​ ​charity​ ​trustees​ ​must​ ​be​ ​appointed​ ​at​ a​ ​​duly​ ​constituted​ ​meeting​ ​of​ the​​ ​charity trustees.


  • The​ ​period​ ​of​ ​office​ ​of ​elected​​ ​charity​ ​trustees​ ​starts​ at​ ​​the​ ​end​ ​of​ ​the ​annual​​ ​general ​​meeting​ ​at which​ ​they​ ​are​ ​elected​ ​and​ ​ends​ ​at​ ​the​ ​end​ ​of​ ​the​ ​next​ ​following​ ​annual​ ​general​ ​meeting.


  • The​ ​period​ ​of​ ​office​ of​​ ​charity​ ​trustees​ ​appointed​ by​ ​​listed​ ​user​ ​bodies​ ​at​ ​the​ ​annual​ ​general meeting​ ​in​ ​any​ ​year​ ​starts​ ​at​ ​the​ ​end​ ​of​ ​that​ ​meeting​ ​or,​ ​in​ ​the​ ​case​ ​of​ ​a​ ​charity​ ​trustee​ ​appointed after​ ​such​ ​annual​ ​general​ ​meeting,​ ​or​ ​to​ ​fill​ ​a​ ​casual​ ​vacancy,​ ​on​ ​the​ ​day​ ​on​ ​which​ ​notification of​ ​his​ ​appointment​ ​is​ ​received​ ​by​ ​the​ ​secretary.​ ​Subject​ ​to​ ​clause​ ​10,​ ​the​ ​period​ ​of​ ​office​ ​of appointed​ ​charity​ ​trustees​ ​ends​ ​on​ ​the​ ​day​ ​on​ ​which​ ​notification​ ​of​ ​his​ ​or​ ​her​ ​removal​ ​is received​ ​by​ ​the​ ​secretary.


  • The​ ​period​ ​of​ ​office​ ​of ​​co-opted​ ​charity​ ​trustees​ ​starts ​at​​ ​the​ ​time​ ​when​ ​they​ ​are​ ​appointed​ ​by the​ ​charity​ ​trustees​ ​and​ ​ends​ ​at​ ​the​ ​end​ ​the​ ​next​ ​following​ ​annual​ ​general​ ​meeting​ ​or​ ​at​ ​the​ ​time (if​ ​earlier)​ ​when​ ​they​ ​are​ ​removed​ ​by​ ​the​ ​charity​ ​trustees.​ ​Co-opted​ ​charity​ ​trustees​ ​may​ ​be reappointed​ ​by​ ​the​ ​charity​ ​trustees.


  • In​ ​the​ ​event​ ​of​ a​​ ​casual​ ​vacancy​ ​among​ elected​ ​​or​ ​co-opted​ ​charity​ ​trustees,​ ​the​ ​charity​ ​trustees

may​ ​appoint​ ​a​ ​person​ ​who​ ​is​ ​willing​ ​to​ ​act​ ​to​ ​be​ ​a​ ​charity​ ​trustee.​ ​A​ ​charity​ ​trustee​ ​so​ ​appointed

shall​ ​hold​ ​office​ ​only​ ​until​ ​the​ ​next​ ​following ​annual​​ ​general​ ​meeting.​ ​If ​​not​ ​elected​ ​or reappointed​ ​at​ ​such​ ​annual​ ​general​ ​meeting,​ ​he​ ​or​ ​she​ ​shall​ ​vacate​ ​office​ ​at​ ​the​ ​conclusion thereof.


9.11.    Information​ ​for​ ​new​ ​charity​ ​trustees


The​ ​charity​ ​trustees​ ​will​ ​make​ ​available​ ​to​ ​each​ ​new​ ​charity​ ​trustee,​ ​on​ ​or​ ​before​ ​his​ ​or​ ​her first​ ​appointment:


  • a​ ​copy​ ​of​ ​this​ ​constitution​ ​and​ any​ ​​amendments​ ​made​ ​to​ ​it;​ ​and


  • a​ ​copy​ ​of​ ​the​ ​CIO’s​ ​latest​ ​Trustees’ ​Annual​​ ​Report​ ​and​ ​statement​ ​of​ ​accounts.


9.12     All​ ​charity​ ​trustees​ ​who​ ​are ​​entitled​ ​to​ ​receive​ ​notice ​of​​ ​a​ ​general​ ​meeting​ ​must​ ​be​ ​given​ ​not less​ ​than​ ​seven​ ​nor​ ​more​ ​than​ ​twenty-eight​ ​clear​ ​days’​ ​notice​ ​of​ ​any​ ​resolution​ ​to​ ​be​ ​put​ ​to​ ​the meeting​ ​to​ ​appoint​ ​a​ ​charity​ ​trustee.


10.       Retirement​ ​and​ ​removal​ ​of​ ​charity​ ​trustees


10.1     At​ ​the​ ​first​ ​and​ ​at​ ​each​ ​subsequent​ ​annual ​general​​ ​meeting​ ​all​ ​elected​ ​charity​ trustees​​ ​shall retire​ ​from​ ​office​ ​unless​ ​by​ ​the​ ​close​ ​of​ ​the​ ​meeting​ ​the​ ​members​ ​have​ ​failed​ ​to​ ​elect​ ​sufficient charity​ ​trustees​ ​to​ ​hold​ ​a​ ​quorate​ ​meeting​ ​of​ ​the​ ​charity​ ​trustees.


10.2     A​ ​charity​ ​trustee​ ​who​ ​retires ​​at​ ​an​ ​annual​ ​general ​meeting​​ ​may,​ ​if​ ​willing​ ​to​ ​act,​ ​be​ ​re-elected. If​ ​the​ ​CIO​ ​does​ ​not​ ​fill​ ​the​ ​vacancy​ ​created​ ​by​ ​his​ ​or​ ​her​ ​resignation,​ ​he​ ​or​ ​she​ ​shall,​ ​if​ ​willing to​ ​act,​ ​be​ ​deemed​ ​to​ ​have​ ​been​ ​re-elected​ ​unless​ ​at​ ​the​ ​meeting​ ​it​ ​is​ ​resolved​ ​not​ ​to​ ​fill​ ​the vacancy​ ​or​ ​unless​ ​a​ ​resolution​ ​for​ ​the​ ​re-election​ ​of​ ​the​ ​charity​ ​trustee​ ​has​ ​been​ ​put​ ​to​ ​a​ ​meeting

and​ ​lost.​ ​If​ ​he​ ​or​ ​she​ ​is​ ​not​ ​re-elected​ ​he​ ​or​ ​she​ ​shall​ ​retain​ ​office​ ​until​ ​the​ ​meeting​ ​elects someone​ ​in​ ​his​ ​or​ ​her​ ​place,​ ​or​ ​if​ ​it​ ​does​ ​not​ ​do​ ​so,​ ​until​ ​the​ ​end​ ​of​ ​the​ ​meeting.


10.3     If​ ​a​ ​charity​ ​trustee​ ​is ​required​​ ​to​ ​retire​ ​at​ an​ ​​annual​ ​general​ ​meeting​ ​by ​a​​ ​provision ​​of​ ​the constitution​ ​the​ ​retirement​ ​shall​ ​take​ ​effect​ ​upon​ ​the​ ​conclusion​ ​of​ ​the​ ​meeting.


10.4 A​ ​charity​ ​trustee​ ​ceases​ ​to​ ​hold ​office​​ ​if​ ​he ​​or​ ​she:


10.4.1 retires​ ​by​ ​notifying​ ​the​ ​CIO​ ​in​ ​writing​ ​(but ​​only​ ​if​ ​enough​ ​charity​ ​trustees​ will​​ ​remain in​ ​office​ ​when​ ​the​ ​notice​ ​of​ ​resignation​ ​takes​ ​effect​ ​to​ ​form​ ​a​ ​quorum​ ​for​ ​meetings);


10.4.2 is​ ​absent​ ​without​ ​the​ ​permission​ ​of​ ​the​ charity​ ​​trustees​ ​from​ ​all​ ​their​ meetings​​ ​held within​ ​a​ ​period​ ​of​ ​six​ ​months​ ​and​ ​the​ ​trustees​ ​resolve​ ​that​ ​his​ ​or​ ​her​ ​office​ ​be​ ​vacated;


10.4.3 dies;


10.4.4 in​ ​the​ ​written​ ​opinion,​ ​given​ ​to​ ​the​ CIO,​ ​​of​ ​a​ ​registered​ ​medical​ practitioner​​ ​treating that​ ​person,​ ​has​ ​become​ ​physically​ ​or​ ​mentally​ ​incapable​ ​of​ ​acting​ ​as​ ​a​ ​charity​ ​trustee and​ ​may​ ​remain​ ​so​ ​for​ ​more​ ​than​ ​three​ ​months;​ ​or

10.4.5 is​ ​removed​ ​by​ ​ordinary​ ​resolution​ ​of​ ​the​ ​members​ ​of ​the​​ ​CIO​ ​present​ ​and​ ​voting​ ​at​ ​a general​ ​meeting​ ​after​ ​the​ ​meeting​ ​has​ ​invited​ ​the​ ​views​ ​of​ ​the​ ​charity​ ​trustee concerned​ ​and​ ​considered​ ​the​ ​matter​ ​in​ ​the​ ​light​ ​of​ ​any​ ​such​ ​views.


10.4.6 is​ ​disqualified​ ​from​ ​acting​ ​as ​​a​ ​charity​ ​trustee​ ​by ​virtue​​ ​of​ ​section​ ​178​ ​-​ ​180​ ​of​ ​the Charities​ ​Act​ ​2011​ ​(or​ ​any​ ​statutory​ ​re-enactment​ ​or​ ​modification​ ​of​ ​that​ ​provision).


11.       Taking​ ​of​ ​decisions​ ​by​ ​charity​ ​trustees


Any​ ​decision​ ​may​ ​be​ ​taken​ ​either:


11.1     at​ ​a​ ​meeting​ ​of​ the​​ ​charity​ ​trustees;​ ​participating​ at​ ​​such​ ​a​ ​meeting​ ​shall​ ​qualify​ ​as​ ​being present​ ​at​ ​the​ ​meeting;​ ​or


11.2     by​ ​a​ ​resolution​ ​in​ ​writing ​or​​ ​in​ ​electronic​ ​form​ agreed​ ​​by​ ​a​ ​simple​ ​majority ​of​​ ​all ​​the​ ​charity trustees​ ​entitled​ ​to​ ​receive​ ​notice​ ​of​ ​a​ ​meeting​ ​of​ ​charity​ ​trustees​ ​or​ ​of​ ​a​ ​committee​ ​of​ ​charity trustees​ ​and​ ​to​ ​vote​ ​upon​ ​the​ ​resolution​ ​shall​ ​be​ ​as​ ​valid​ ​and​ ​effectual​ ​as​ ​if​ ​it​ ​had​ ​been​ ​passed​ ​at a​ ​meeting​ ​of​ ​the​ ​charity​ ​trustees​ ​or​ ​(as​ ​the​ ​case​ ​may​ ​be)​ ​a​ ​committee​ ​of​ ​charity​ ​trustees​ ​duly convened​ ​and​ ​held​ ​provided​ ​that:


11.2.1 a​ ​copy​ ​of​ ​the​ ​resolution ​​is​ ​sent​ ​or​ ​submitted ​to​​ ​all​ ​the​ ​charity​ ​trustees​ ​eligible​ ​to​ ​vote; and


11.2.2 a​ ​simple​ ​majority​ ​of​ ​charity​ ​trustees​ ​has​ ​signified ​its​​ ​agreement​ ​to​ ​the​ ​resolution​ in​​ ​an authenticated​ ​document​ ​or​ ​documents​ ​which​ ​are​ ​received​ ​at​ ​the​ ​principal​ ​office​ ​within the​ ​period​ ​of​ ​28​ ​days​ ​beginning​ ​with​ ​the​ ​circulation​ ​date.


The​ ​resolution​ ​in​ ​writing​ ​may​ ​comprise​ ​several​ ​documents​ ​containing​ ​the​ ​text​ ​of​ ​the​ ​resolution in​ ​like​ ​form​ ​to​ ​each​ ​of​ ​which​ ​one​ ​or​ ​more​ ​charity​ ​trustees​ ​has​ ​signified​ ​their​ ​agreement.


12.       Delegation​ ​by​ ​charity​ ​trustees


12.1     The​ ​charity​ ​trustees​ ​may​ ​delegate​ ​any​ ​of​ ​their ​powers​​ ​or​ ​functions​ ​to​ ​a​ committee​​ ​or committees,​ ​and,​ ​if​ ​they​ ​do,​ ​they​ ​shall​ ​determine​ ​the​ ​terms​ ​and​ ​conditions​ ​on​ ​which​ ​the delegation​ ​is​ ​made.​ ​The​ ​charity​ ​trustees​ ​may​ ​at​ ​any​ ​time​ ​alter​ ​those​ ​terms​ ​and​ ​conditions,​ ​or revoke​ ​the​ ​delegation.


12.2     This​ ​power​ ​is​ ​in​ ​addition ​​to​ ​the​ ​power​ ​of ​delegation​​ ​in​ ​the​ ​General​ ​Regulations​ ​and​ ​any​ ​other power​ ​of​ ​delegation​ ​available​ ​to​ ​the​ ​charity​ ​trustees,​ ​but​ ​is​ ​subject​ ​to​ ​the​ ​following requirements:


12.2.1 a​ ​committee​ ​may​ ​consist​ of​​ ​two​ ​or​ ​more​ persons,​ ​​but​ ​at​ ​least​ ​one​ ​member​ ​of​ ​each committee​ ​must​ ​be​ ​a​ ​charity​ ​trustee;


12.2.2 the​ ​acts​ ​and​ ​proceedings​ ​of​ ​any​ ​committee​ ​must ​be​​ ​brought​ ​to​ ​the​ ​attention​ of​​ ​the charity​ ​trustees​ ​as​ ​a​ ​whole​ ​as​ ​soon​ ​as​ ​is​ ​reasonably​ ​practicable;

12.2.3 no​ ​expenditure​ ​may​ ​be​ ​incurred​ ​on​ ​behalf​ ​of​ ​the​ ​CIO​ ​except​ ​in​ ​accordance​ ​with ​​a budget​ ​previously​ ​agreed​ ​with​ ​the​ ​charity​ ​trustees​ ​and


12.2.4 the​ ​charity​ ​trustees​ ​shall​ ​from​ ​time​ ​to​ time​ ​​review​ ​the​ ​arrangements​ ​which​ they​​ ​have made​ ​for​ ​the​ ​delegation​ ​of​ ​their​ ​powers.


13.       Meetings​ ​of​ ​charity​ ​trustees


13.1     Calling​ ​meetings


13.1.1 Any​ ​charity​ ​trustee​ ​may​ ​call​ ​a ​meeting​​ ​of​ ​the​ ​charity ​​trustees.


13.1.2 Subject​ ​to​ ​that,​ ​the​ ​charity​ ​trustees​ ​shall​ ​decide ​how​​ ​their​ ​meetings​ ​are​ ​to​ be​​ ​called, and​ ​what​ ​notice​ ​is​ ​required.

13.2     Chairing​ ​of​ ​meetings


The​ ​charity​ ​trustees​ ​may​ ​appoint​ ​one​ ​of​ ​their​ ​number​ ​to​ ​chair​ ​their​ ​meetings​ ​and​ ​may​ ​at​ ​any time​ ​revoke​ ​such​ ​appointment.​ ​If​ ​no-one​ ​has​ ​been​ ​so​ ​appointed,​ ​or​ ​if​ ​the​ ​person​ ​appointed​ ​is unwilling​ ​to​ ​preside​ ​or​ ​is​ ​not​ ​present​ ​within​ ​10​ ​minutes​ ​after​ ​the​ ​time​ ​of​ ​the​ ​meeting,​ ​the charity​ ​trustees​ ​present​ ​may​ ​appoint​ ​one​ ​of​ ​their​ ​number​ ​to​ ​chair​ ​that​ ​meeting.


13.3     Procedure​ ​at​ ​meetings


13.3.1 No​ ​decision​ ​shall​ ​be​ ​taken ​​at​ ​a​ ​meeting​ ​unless ​a​​ ​quorum​ ​is​ ​present​ ​at​ ​the​ ​time​ ​when the​ ​decision​ ​is​ ​taken.​ ​The​ ​quorum​ ​is​ ​three​ ​charity​ ​trustees,​ ​or​ ​the​ ​number​ ​nearest​ ​to one​ ​third​ ​of​ ​the​ ​total​ ​number​ ​of​ ​charity​ ​trustees,​ ​whichever​ ​is​ ​greater,​ ​or​ ​such​ ​larger number​ ​as​ ​the​ ​charity​ ​trustees​ ​may​ ​decide​ ​from​ ​time​ ​to​ ​time.​ ​A​ ​charity​ ​trustee​ ​shall not​ ​be​ ​counted​ ​in​ ​the​ ​quorum​ ​present​ ​when​ ​any​ ​decision​ ​is​ ​made​ ​about​ ​a​ ​matter​ ​upon which​ ​he​ ​or​ ​she​ ​is​ ​not​ ​entitled​ ​to​ ​vote.


13.3.2 Questions​ ​arising​ ​at​ ​a​ meeting​​ ​shall​ ​be​ ​decided​ by​ ​​a​ ​majority​ ​of​ those​​ ​eligible​ to​​ ​vote.


13.3.3 In​ ​the​ ​case​ ​of​ ​an ​​equality​ ​of​ ​votes,​ ​the ​person​​ ​who​ ​chairs​ ​the​ ​meeting​ ​shall​ ​have​ ​a second​ ​or​ ​casting​ ​vote.


13.4     Participation​ ​in​ ​meetings​ ​by​ ​electronic​ ​means


13.4.1 A​ ​meeting​ ​may​ ​be​ ​held​ ​by​ ​suitable​ ​electronic ​means​​ ​agreed​ ​by​ ​the​ ​charity​ trustees​​ ​in which​ ​each​ ​participant​ ​may​ ​communicate​ ​with​ ​all​ ​the​ ​other​ ​participants.


13.4.2 Any​ ​charity​ ​trustee​ ​participating​ ​at​ ​a​ ​meeting ​by​​ ​suitable​ ​electronic​ ​means​ ​agreed​ ​by the​ ​charity​ ​trustees​ ​in​ ​which​ ​a​ ​participant​ ​or​ ​participants​ ​may​ ​communicate​ ​with​ ​all the​ ​other​ ​participants​ ​shall​ ​qualify​ ​as​ ​being​ ​present​ ​at​ ​the​ ​meeting.


13.4.3 Meetings​ ​held​ ​by​ ​electronic​ ​means​ ​must​ comply​ ​​with​ ​rules​ ​for​ ​meetings,​ ​including chairing​ ​and​ ​the​ ​taking​ ​of​ ​minutes.


14.       Membership​ ​of​ ​the​ ​CIO


14.1     The​ ​members​ ​of​ ​the​ ​CIO ​​shall​ ​be​ ​its​ ​charity ​trustees​​ ​for​ ​the​ ​time​ ​being.​ ​The​ ​only​ ​persons eligible​ ​to​ ​be​ ​members​ ​of​ ​the​ ​CIO​ ​are​ ​its​ ​charity​ ​trustees.​ ​Membership​ ​of​ ​the​ ​CIO​ ​cannot​ ​be transferred​ ​to​ ​anyone​ ​else.


14.2     Any​ ​member​ ​and​ ​charity​ trustee​​ ​who​ ​ceases​ ​to​ be​ ​​a​ ​charity​ ​trustee​ ​automatically​ ​ceases​ ​to​ ​be a​ ​member​ ​of​ ​the​ ​CIO.


15              General​ ​meetings​ ​and​ ​the​ ​annual​ ​general​ ​meeting


Decisions​ ​by​ ​members


15.1     Any​ ​decision​ ​to:


15.1.1 amend​ ​the​ ​constitution​ ​of​ ​the​ ​CIO;


15.1.2 amalgamate​ ​the​ ​CIO​ ​with,​ ​or​ ​transfer​ ​its​ ​undertaking ​to,​​ ​one​ ​or​ ​more​ ​other​ CIOs,​​ ​in accordance​ ​with​ ​the​ ​Charities​ ​Act​ ​2011;​ ​or


15.1.3 wind​ ​up​ ​or​ ​dissolve​ ​the​ ​CIO​ ​(including ​transferring​​ ​its​ ​business​ ​to​ ​any​ other​​ ​charity)

must​ ​be​ ​made​ ​by​ ​a​ ​75%​ ​majority​ ​of​ ​those​ ​members​ ​voting​ ​at​ ​a​ ​general​ ​meeting​ ​of​ ​the​ ​CIO (including​ ​those​ ​voting​ ​by​ ​proxy​ ​or​ ​by​ ​post,​ ​if​ ​voting​ ​that​ ​way​ ​is​ ​permitted)​ ​or​ ​unanimously by​ ​the​ ​members,​ ​otherwise​ ​than​ ​at​ ​a​ ​general​ ​meeting​ ​(rather​ ​than​ ​a​ ​resolution​ ​of​ ​the​ ​charity trustees).


15.2     Any​ ​decision​ ​specified​ ​in​ clause​​ ​15.1​ ​must​ ​be​ made​ ​​in​ ​accordance​ ​with​ ​the​ ​provisions​ ​of​ ​clause 26​ ​(Amendment​ ​of​ ​constitution),​ ​clause​ ​27​ ​(Voluntary​ ​winding​ ​up​ ​or​ ​dissolution),​ ​or​ ​the provisions​ ​of​ ​the​ ​Charities​ ​Act​ ​2011,​ ​the​ ​General​ ​Regulations​ ​or​ ​the​ ​Dissolution​ ​Regulations​ ​as applicable.​ ​Those​ ​provisions​ ​require​ ​the​ ​resolution​ ​to​ ​be​ ​agreed​ ​by​ ​a​ ​75%​ ​majority​ ​of​ ​members of​ ​the​ ​CIO​ ​voting​ ​at​ ​a​ ​general​ ​meeting.


15.3     The​ ​CIO​ ​must​ ​hold​ ​its ​​first​ ​annual​ ​general​ ​meeting ​within​​ ​eighteen​ ​months​ ​after​ ​the​ ​date​ ​of​ ​its registration.


Annual​ ​general​ ​meetings


15.4     An​ ​annual​ ​general​ ​meeting​ must​​ ​be​ ​held​ ​in​ each​ ​​subsequent​ ​year​ ​and​ ​not​ ​more​ ​than​ ​fifteen months​ ​may​ ​elapse​ ​between​ ​successive​ ​annual​ ​general​ ​meetings.​ ​The​ ​charity​ ​trustees​ ​may​ ​call​ ​a general​ ​meeting​ ​at​ ​any​ ​time.


15.5  All​ ​inhabitants​ ​of​ ​the​ ​area​ of​​ ​benefit​ ​of​ ​18​ ​years ​and​​ ​upward​ ​must​ ​be​ ​entitled ​to​​ ​attend ​​and​ ​vote on​ ​the​ ​election​ ​of​ ​charity​ ​trustees​ ​as​ ​specified​ ​in​ ​clause​ ​9.4​ ​at​ ​annual​ ​general​ ​meetings.​ ​The charity​ ​trustees​ ​may​ ​allow​ ​inhabitants​ ​who​ ​are​ ​under​ ​18​ ​to​ ​attend​ ​(but​ ​not​ ​vote​ ​at)​ ​the​ ​meeting.

15.6     Public​ ​notice​ ​of​ ​every​ ​annual ​general​​ ​meeting​ ​must​ ​be​ given​ ​​in​ ​the​ ​area​ ​of ​benefit​​ ​of ​​at​ ​least fourteen​ ​days​ ​before​ ​the​ ​date​ ​thereof​ ​by​ ​affixing​ ​a​ ​notice​ ​to​ ​some​ ​conspicuous​ ​part​ ​of​ ​the property​ ​occupied​ ​by​ ​the​ ​CIO​ ​or​ ​other​ ​conspicuous​ ​place​ ​in​ ​the​ ​area​ ​of​ ​benefit​ ​and​ ​by​ ​such other​ ​means​ ​as​ ​the​ ​convenors​ ​think​ ​fit.


15.7 The​ ​business​ ​of​ ​each​ ​annual ​general​​ ​meeting​ ​shall​ ​be:


15.7.1 to​ ​receive​ ​the​ ​annual​ ​report​ ​of​ ​the​ charity​ ​​trustees,​ ​which​ ​shall​ ​incorporate​ the​​ ​accounts of​ ​the​ ​CIO​ ​referred​ ​to​ ​below,​ ​and​ ​give​ ​an​ ​account​ ​of​ ​the​ ​work​ ​of​ ​the​ ​CIO​ ​and​ ​its activities​ ​during​ ​the​ ​preceding​ ​year;


15.7.2 to​ ​receive​ ​the​ ​accounts​ ​of​ ​the​ CIO​ ​​for​ ​the​ ​preceding​ ​financial​ ​year;

15.7.3 to​ ​note​ ​the​ ​names​ ​of​ ​the​ ​persons​ ​appointed ​to​​ ​serve​ ​as​ ​charity​ ​trustees​ under​​ ​clauses

9.3.3​ ​and​ ​9.5​ ​and​ ​to​ ​elect​ ​persons​ ​to​ ​serve​ ​as​ ​charity​ ​trustees​ ​under​ ​clause​ ​9.4;


15.7.4 for​ ​the​ ​members​ ​of​ ​the​ ​CIO​ ​only​ ​to ​appoint​​ ​one​ ​or​ ​more​ ​qualified​ auditors​​ ​or independent​ ​examiners​ ​for​ ​the​ ​coming​ ​year​ ​to​ ​audit​ ​or​ ​examine​ ​the​ ​accounts​ ​of​ ​the​ ​CIO in​ ​accordance​ ​with​ ​the​ ​Charities​ ​Act​ ​2011;


15.7.5 to​ ​consider​ ​any​ ​other​ ​business​ ​of​ ​which ​due​​ ​notice​ ​has​ ​to​ ​be​ ​given.


For​ ​the​ ​avoidance​ ​of​ ​doubt,​ ​inhabitants​ ​of​ ​the​ ​area​ ​of​ ​benefit​ ​of​ ​18​ ​years​ ​and​ ​upward​ ​attending an​ ​annual​ ​general​ ​meeting​ ​of​ ​the​ ​CIO​ ​shall​ ​only​ ​have​ ​the​ ​right​ ​to​ ​vote​ ​on​ ​the​ ​election​ ​of​ ​charity trustees.


16.       Notice​ ​of​ ​general​ ​meetings


16.1     The​ ​minimum​ ​period​ ​of​ ​notice ​​required​ ​to​ ​hold​ ​a ​general​​ ​meeting​ ​of​ ​the​ ​CIO​ ​is​ ​fourteen​ ​clear days.


16.2     In​ ​the​ ​case​ ​of​ ​an ​annual​​ ​general​ ​meeting,​ ​in​ addition​ ​​to​ ​giving​ ​notice​ ​to ​members,​​ ​the ​​CIO​ ​shall post​ ​the​ ​notice,​ ​in​ ​a​ ​conspicuous​ ​place​ ​or​ ​places​ ​in​ ​the​ ​area​ ​of​ ​benefit​ ​and/or​ ​advertised​ ​in​ ​a newspaper​ ​circulating​ ​in​ ​the​ ​area​ ​of​ ​benefit.


16.3     The​ ​notice​ ​must​ ​specify​ ​the ​​date​ ​time​ ​and​ ​place ​of​​ ​the​ ​meeting,​ ​the​ ​details​ ​of​ ​anyone​ ​being nominated​ ​as​ ​a​ ​charity​ ​trustee​ ​under​ ​clause​ ​9.4​ ​and​ ​the​ ​general​ ​nature​ ​of​ ​the​ ​business​ ​to​ ​be transacted.​ ​If​ ​the​ ​meeting​ ​is​ ​to​ ​be​ ​an​ ​annual​ ​general​ ​meeting,​ ​the​ ​notice​ ​must​ ​say​ ​so.


16.4   The​ ​notice​ ​must​ ​be​ ​given​ ​to ​all​​ ​the​ ​members ​​and​ ​auditors.


16.5     The​ ​proceedings​ ​at​ ​a​ meeting​​ ​shall​ ​not​ ​be​ invalidated​ ​​because​ ​a​ ​person​ ​who​ ​was​ ​entitled​ ​to receive​ ​notice​ ​of​ ​the​ ​meeting​ ​did​ ​not​ ​receive​ ​it​ ​because​ ​of​ ​an​ ​accidental​ ​omission​ ​by​ ​the​ ​CIO.


17.       Proceedings​ ​at​ ​general​ ​meetings


17.1       No​ ​business​ ​shall​ ​be​ ​transacted​ ​at​ ​any​ general​ ​​meeting​ ​unless​ ​a​ ​quorum​ is​​ ​present.


17.2     A​ ​quorum​ ​is​ ​two​ ​members ​​present​ ​in​ ​person​ ​and ​entitled​​ ​to​ ​vote​ ​upon​ ​the​ ​business​ ​to​ ​be conducted​ ​at​ ​the​ ​meeting.


17.3     If:


17.3.1 a​ ​quorum​ ​is​ ​not​ ​present ​​within​ ​half​ ​an​ ​hour ​from​​ ​the​ ​time​ ​appointed​ ​for​ ​the​ ​meeting;​ ​or


17.3.2 during​ ​a​ ​meeting​ ​a​ ​quorum ​ceases​​ ​to​ ​be​ ​present

the​ ​meeting​ ​shall​ ​be​ ​adjourned​ ​to​ ​such​ ​time​ ​and​ ​place​ ​as​ ​the​ ​charity​ ​trustees​ ​shall​ ​determine.


17.4     The​ ​charity​ ​trustees​ ​must​ reconvene​​ ​the​ ​meeting​ ​and​ must​ ​​give​ ​at​ ​least​ ​seven​ ​clear​ ​days’​ ​notice of​ ​the​ ​reconvened​ ​meeting​ ​stating​ ​the​ ​date,​ ​time​ ​and​ ​place​ ​of​ ​the​ ​meeting.


17.5     If​ ​no​ ​quorum​ ​is​ present​​ ​at​ ​the​ ​reconvened​ meeting​ ​​within​ ​fifteen​ ​minutes​ ​of​ ​the​ ​time​ ​specified for​ ​the​ ​start​ ​of​ ​the​ ​meeting​ ​the​ ​members​ ​present​ ​in​ ​person​ ​at​ ​that​ ​time​ ​shall​ ​constitute​ ​the quorum​ ​for​ ​that​ ​meeting.


17.6     General​ ​meetings​ ​shall​ ​be​ chaired​​ ​by​ ​the​ ​person​ who​ ​​has​ ​been​ ​appointed​ ​to​ ​chair​ ​meetings​ ​of the​ ​charity​ ​trustees.


17.7     If​ ​there​ ​is​ ​no​ ​such​ person​​ ​or​ ​he​ ​or​ ​she ​is​​ ​not​ ​present​ ​within​ ​fifteen ​minutes​​ ​of ​​the​ ​time appointed​ ​for​ ​the​ ​meeting​ ​a​ ​charity​ ​trustee​ ​nominated​ ​by​ ​the​ ​charity​ ​trustees​ ​shall​ ​chair​ ​the meeting.


17.8     The​ ​members​ ​present​ ​at​ a​​ ​meeting​ ​may​ ​resolve​ by​ ​​ordinary​ ​resolution​ ​that​ ​the​ ​meeting​ ​shall​ ​be adjourned.


17.9     The​ ​person​ ​who​ ​is​ ​chairing ​​the​ ​meeting​ ​must​ ​decide ​the​​ ​date,​ ​time​ ​and​ ​place​ ​at​ ​which​ ​the meeting​ ​is​ ​to​ ​be​ ​reconvened​ ​unless​ ​those​ ​details​ ​are​ ​specified​ ​in​ ​the​ ​resolution.


17.10   No​ ​business​ ​shall​ ​be​ ​conducted​ ​at​ ​a​ ​reconvened ​meeting​​ ​unless​ ​it​ ​could​ ​properly​ have​​ ​been conducted​ ​at​ ​the​ ​meeting​ ​had​ ​the​ ​adjournment​ ​not​ ​taken​ ​place.


17.11   If​ ​a​ ​meeting​ ​is​ ​adjourned ​by​​ ​a​ ​resolution​ ​of​ the​ ​​members​ ​for​ ​more​ ​than ​seven​​ ​days, ​​at​ ​least seven​ ​clear​ ​days’​ ​notice​ ​shall​ ​be​ ​given​ ​of​ ​the​ ​reconvened​ ​meeting​ ​stating​ ​the​ ​date,​ ​time​ ​and place​ ​of​ ​the​ ​meeting.


17.12   Any​ ​vote​ ​at​ ​a​ ​meeting​ shall​​ ​be​ ​decided​ ​by​ ​a ​show​​ ​of​ ​hands​ ​unless​ ​before, ​or​​ ​on ​​the​ ​declaration of​ ​the​ ​result​ ​of,​ ​the​ ​show​ ​of​ ​hands​ ​a​ ​poll​ ​is​ ​demanded:


17.12.1 by​ ​the​ ​person​ ​chairing​ ​the​ ​meeting;​ ​or


17.12.2 by​ ​at​ ​least​ ​two​ ​members​ ​present​ ​and​ ​having ​the​​ ​right​ ​to​ ​vote​ ​at​ the​​ ​meeting.


17.13 The​ ​declaration​ ​by​ ​the​ ​person ​who​​ ​is​ ​chairing​ ​the​ meeting​ ​​of​ ​the​ ​result​ ​of ​a​​ ​vote ​​shall​ ​be conclusive​ ​unless​ ​a​ ​poll​ ​is​ ​demanded.


17.14   The​ ​result​ ​of​ ​the​ ​vote​ must​​ ​be​ ​recorded​ ​in​ ​the ​minutes​​ ​of​ ​the​ ​CIO​ ​but ​the​​ ​number ​​or​ ​proportion of​ ​votes​ ​cast​ ​need​ ​not​ ​be​ ​recorded.


17.15   A​ ​demand​ ​for​ ​a​ ​poll​ may​​ ​be​ ​withdrawn,​ ​before​ ​the ​poll​​ ​is​ ​taken,​ ​but​ ​only ​with​​ ​the ​​consent​ ​of the​ ​person​ ​who​ ​is​ ​chairing​ ​the​ ​meeting.


17.16   If​ ​the​ ​demand​ ​for​ ​a​ poll​​ ​is​ ​withdrawn​ ​the​ ​demand ​shall​​ ​not​ ​invalidate​ ​the​ ​result ​of​​ ​a ​​show​ ​of hands​ ​declared​ ​before​ ​the​ ​demand​ ​was​ ​made.


17.17   A​ ​poll​ ​must​ ​be​ ​taken ​​as​ ​the​ ​person​ ​who ​is​​ ​chairing​ ​the​ ​meeting​ ​directs,​ ​who​ ​may​ ​appoint scrutineers​ ​(who​ ​need​ ​not​ ​be​ ​members)​ ​and​ ​who​ ​may​ ​fix​ ​a​ ​time​ ​and​ ​place​ ​for​ ​declaring​ ​the results​ ​of​ ​the​ ​poll.


17.18   The​ ​result​ ​of​ ​the​ ​poll​ shall​ ​​be​ ​deemed​ ​to​ ​be​ the​ ​​resolution​ ​of​ ​the​ ​meeting​ at​ ​​which​ ​the​ ​poll​ ​is demanded.


17.19   A​ ​poll​ ​demanded​ ​on​ ​the​ election​​ ​of​ ​a​ ​person​ ​to ​chair​​ ​a​ ​meeting​ ​or​ ​on ​a​​ ​question ​​of​ ​adjournment must​ ​be​ ​taken​ ​immediately.


17.20   A​ ​poll​ ​demanded​ ​on​ ​any ​​other​ ​question​ ​must​ ​be ​taken​​ ​either​ ​immediately​ ​or​ ​at​ ​such​ ​time​ ​and place​ ​as​ ​the​ ​person​ ​who​ ​is​ ​chairing​ ​the​ ​meeting​ ​directs.


17.21 The​ ​poll​ ​must​ ​be​ ​taken​ ​within​ ​thirty ​days​​ ​after​ ​it​ ​has​ ​been​ ​demanded.


17.22   If​ ​the​ ​poll​ ​is​ ​not ​​taken​ ​immediately​ ​at​ ​least ​seven​​ ​clear​ ​days’​ ​notice​ ​shall​ ​be​ ​given​ ​specifying the​ ​time​ ​and​ ​place​ ​at​ ​which​ ​the​ ​poll​ ​is​ ​to​ ​be​ ​taken.


17.23   If​ ​a​ ​poll​ ​is​ ​demanded ​the​​ ​meeting​ ​may​ ​continue​ to​ ​​deal​ ​with​ ​any​ ​other ​business​​ ​that ​​may​ ​be conducted​ ​at​ ​the​ ​meeting.


18.       Decisions​ ​of​ ​the​ ​members


18.1     Decisions​ ​of​ ​the​ ​members​ may​​ ​be​ ​made​ ​either​ by​ ​​resolution​ ​at​ ​a​ ​general​ ​meeting​ ​or,​ ​subject to​ ​clause​ ​18.2,​ ​by​ ​resolution​ ​in​ ​writing,​ ​in​ ​accordance​ ​with​ ​clause​ ​18.3.


18.2       Except​ ​in​ ​the​ ​case​ ​of ​​any​ ​decision​ ​specified​ ​in ​clause​​ ​15.1​ ​(where​ ​a​ ​resolution​ ​in​ ​writing​ ​must

be​ ​agreed​ ​by​ ​all​ ​the​ ​members​ ​who​ ​are​ ​entitled​ ​to​ ​vote​ ​on​ ​it​ ​at​ ​a​ ​general​ ​meeting),​ ​a​ ​resolution in​ ​writing​ ​may​ ​be​ ​agreed​ ​by​ ​a​ ​simple​ ​majority​ ​of​ ​all​ ​the​ ​members​ ​who​ ​are​ ​entitled​ ​to​ ​vote​ ​on it​ ​at​ ​a​ ​general​ ​meeting.

18.3 A​ ​resolution​ ​in​ ​writing​ ​shall ​be​​ ​effective​ ​provided​ ​that:


18.3.1 a​ ​copy​ ​of​ ​the​ proposed​​ ​resolution​ ​has​ ​been​ sent​ ​​to​ ​all​ ​the​ ​members​ ​eligible​ ​to​ ​vote;



18.3.2 either​ ​the​ ​required​ ​majority​ of​​ ​the​ ​members​ ​or,​ in​ ​​the​ ​case​ ​of​ ​any​ ​decision​ ​specified​ ​in clause​ ​15.1,​ ​all​ ​the​ ​members​ ​have​ ​signified​ ​their​ ​agreement​ ​to​ ​the​ ​resolution​ ​in​ ​a document​ ​or​ ​documents​ ​which​ ​are​ ​received​ ​at​ ​the​ ​principal​ ​office​ ​within​ ​the​ ​period​ ​of 28​ ​days​ ​beginning​ ​with​ ​the​ ​circulation​ ​date.​ ​The​ ​document​ ​signifying​ ​a​ ​member’s agreement​ ​must​ ​be​ ​authenticated​ ​by​ ​their​ ​signature,​ ​by​ ​a​ ​statement​ ​of​ ​their​ ​identity accompanying​ ​the​ ​document,​ ​or​ ​in​ ​such​ ​other​ ​manner​ ​as​ ​the​ ​CIO​ ​has​ ​specified.


The​ ​resolution​ ​in​ ​writing​ ​may​ ​comprise​ ​several​ ​copies​ ​to​ ​which​ ​one​ ​or​ ​more​ ​members​ ​has signified​ ​their​ ​agreement.​ ​Eligibility​ ​to​ ​vote​ ​on​ ​the​ ​resolution​ ​is​ ​limited​ ​to​ ​members​ ​who​ ​are members​ ​of​ ​the​ ​CIO​ ​on​ ​the​ ​date​ ​when​ ​the​ ​proposal​ ​is​ ​first​ ​circulated.​ ​The​ ​date​ ​on​ ​which​ ​a resolution​ ​in​ ​writing​ ​is​ ​passed​ ​is​ ​that​ ​of​ ​the​ ​date​ ​of​ ​the​ ​last​ ​signatory.


19.       Execution​ ​of​ ​documents


19.1     The​ ​CIO​ ​shall​ ​execute​ ​documents​ ​by​ ​signature.


19.2     A​ ​document​ ​is​ ​validly​ ​executed ​by​​ ​signature​ ​if​ ​it​ is​ ​​signed​ ​by​ ​at​ ​least ​two​​ ​of ​​the​ ​charity trustees.


20.       Use​ ​of​ ​electronic​ ​communications


20.1     General


The​ ​CIO​ ​will​ ​comply​ ​with​ ​the​ ​requirements​ ​of​ ​the​ ​Communications​ ​Provisions​ ​in​ ​the​ ​General Regulations​ ​and​ ​in​ ​particular:


20.1.1 the​ ​requirement​ ​to​ ​provide​ within​​ ​21​ ​days​ ​to​ any​ ​​member​ ​on​ ​request​ ​a​ ​hard​ ​copy​ ​of any​ ​document​ ​or​ ​information​ ​sent​ ​to​ ​the​ ​member​ ​otherwise​ ​than​ ​in​ ​hard​ ​copy​ ​form;


20.1.2 any​ ​requirements​ ​to​ ​provide​ ​information​ ​to​ ​the ​Commission​​ ​in​ ​a​ ​particular​ ​form​ ​or manner.


20.2     To​ ​the​ ​CIO


Any​ ​member​ ​or​ ​charity​ ​trustee​ ​of​ ​the​ ​CIO​ ​may​ ​communicate​ ​electronically​ ​with​ ​the​ ​CIO​ ​to an​ ​address​ ​specified​ ​by​ ​the​ ​CIO​ ​for​ ​the​ ​purpose,​ ​so​ ​long​ ​as​ ​the​ ​communication​ ​is authenticated​ ​in​ ​a​ ​manner​ ​which​ ​is​ ​satisfactory​ ​to​ ​the​ ​CIO.


20.3     By​ ​the​ ​CIO


20.3.1 Any​ ​member​ ​or​ ​charity​ ​trustee ​​of​ ​the​ ​CIO,​ ​by ​providing​​ ​the​ ​CIO​ ​with​ ​his​ ​or​ ​her​ ​email address​ ​or​ ​similar,​ ​is​ ​taken​ ​to​ ​have​ ​agreed​ ​to​ ​receive​ ​communications​ ​from​ ​the​ ​CIO​ ​in electronic​ ​form​ ​at​ ​that​ ​address,​ ​unless​ ​the​ ​member​ ​or​ ​charity​ ​trustee​ ​has​ ​indicated​ ​to the​ ​CIO​ ​his​ ​or​ ​her​ ​unwillingness​ ​to​ ​receive​ ​such​ ​communications​ ​in​ ​that​ ​form.


20.3.2 The​ ​charity​ ​trustees​ ​may,​ ​subject​ ​to​ ​compliance ​with​​ ​any​ ​legal​ ​requirements,​ ​by​ ​means of​ ​publication​ ​on​ ​its​ ​website:


  • provide​ ​the​ ​members​ ​and​ ​charity​ ​trustees​ with​ ​​the​ ​notice​ ​referred​ ​to​ ​in​ ​clause 16​ ​(Notice​ ​of​ ​general​ ​meetings);


  • give​ ​the​ ​charity​ ​trustees​ ​notice​ ​of​ their​ ​​meetings​ ​in​ ​accordance​ ​with​ ​clause​ ​13 (Meetings​ ​of​ ​charity​ ​trustees);​ ​and


  • submit​ ​any​ ​proposal​ ​to​ ​the​ ​members ​and​​ ​charity​ ​trustees​ ​for​ ​decision​ ​by

written​ ​resolution​ ​in​ ​accordance​ ​with​ ​the​ ​CIO’s​ ​powers​ ​under​ ​clause​ ​18 (Decisions​ ​of​ ​the​ ​members),​ ​and​ ​clause​ ​11​ ​(Taking​ ​of​ ​decisions​ ​by​ ​charity trustees)


20.3.3 The​ ​charity​ ​trustees​ ​must​ ​–


  • take​ ​reasonable​ ​steps​ ​to​ ​ensure​ ​that ​members​​ ​and​ ​charity​ ​trustees​ ​are​ ​promptly notified​ ​of​ ​the​ ​publication​ ​of​ ​any​ ​such​ ​notice​ ​or​ ​proposal;​ ​and


  • send​ ​any​ ​such​ ​notice​ ​or​ ​proposal​ ​in​ hard​ ​​copy​ ​form​ ​to​ ​any​ ​member​ or​​ ​charity trustee​ ​who​ ​has​ ​not​ ​consented​ ​to​ ​receive​ ​communications​ ​in​ ​electronic​ ​form.


21.       Keeping​ ​of​ ​Registers


The​ ​CIO​ ​must​ ​comply​ ​with​ ​its​ ​obligations​ ​under​ ​the​ ​General​ ​Regulations​ ​in​ ​relation​ ​to​ ​the keeping​ ​of,​ ​and​ ​provision​ ​of​ ​access​ ​to,​ ​a​ ​(combined)​ ​register​ ​of​ ​its​ ​members​ ​and​ ​charity trustees.


22.       Minutes


The​ ​charity​ ​trustees​ ​must​ ​keep​ ​minutes​ ​of​ ​all:


22.1         appointments​ ​of​ ​officers​ ​made​ ​by​ ​the​ ​charity​ ​trustees;


22.2     proceedings​ ​at​ ​general​ ​meetings​ ​of​ ​the​ ​CIO;


22.3 meetings​ ​of​ ​the​ ​charity​ ​trustees​ ​and ​committees​​ ​of​ ​charity​ ​trustees ​​including:


22.3.1 the​ ​names​ ​of​ ​the​ ​trustees ​present​​ ​at​ ​the​ ​meeting;


22.3.2 the​ ​decisions​ ​made​ ​at​ ​the​ ​meetings;​ ​and


22.3.3 where​ ​appropriate​ ​the​ ​reasons​ ​for​ ​the​ ​decisions;


22.4   decisions​ ​made​ ​by​ ​the​ ​charity​ trustees​ ​​otherwise​ ​than​ ​in​ ​meetings.


23.     Accounting​ ​records,​ ​accounts,​ ​annual​ ​reports ​and​​ ​returns,​ ​register​ ​maintenance


23.1  The​ ​charity​ ​trustees​ ​must​ ​comply​ ​with​ ​the​ ​requirements ​of​​ ​the​ ​Charities​ ​Act​ ​2011​ with​​ ​regard to​ ​the​ ​keeping​ ​of​ ​accounting​ ​records,​ ​to​ ​the​ ​preparation​ ​and​ ​scrutiny​ ​of​ ​statements​ ​of​ ​account, and​ ​to​ ​the​ ​preparation​ ​of​ ​annual​ ​reports​ ​and​ ​returns.​ ​The​ ​statements​ ​of​ ​account,​ ​reports​ ​and returns​ ​must​ ​be​ ​sent​ ​to​ ​the​ ​Charity​ ​Commission,​ ​regardless​ ​of​ ​the​ ​income​ ​of​ ​the​ ​CIO,​ ​within 10​ ​months​ ​of​ ​the​ ​financial​ ​year​ ​end.


23.2     The​ ​charity​ ​trustees​ ​must​ ​inform​ ​the​ ​Commission​ ​within ​28​​ ​days​ ​of​ ​any​ ​change​ in​​ ​the particulars​ ​of​ ​the​ ​CIO​ ​entered​ ​on​ ​the​ ​Central​ ​Register​ ​of​ ​Charities.


24.       Rules


The​ ​charity​ ​trustees​ ​may​ ​from​ ​time​ ​to​ ​time​ ​make​ ​such​ ​reasonable​ ​and​ ​proper​ ​rules​ ​or​ ​byelaws as​ ​they​ ​may​ ​deem​ ​necessary​ ​or​ ​expedient​ ​for​ ​the​ ​proper​ ​conduct​ ​and​ ​management​ ​of​ ​the​ ​CIO, but​ ​such​ ​rules​ ​or​ ​bye​ ​laws​ ​must​ ​not​ ​be​ ​inconsistent​ ​with​ ​any​ ​provision​ ​of​ ​this​ ​constitution. Copies​ ​of​ ​any​ ​such​ ​rules​ ​or​ ​bye​ ​laws​ ​currently​ ​in​ ​force​ ​must​ ​be​ ​made​ ​available​ ​to​ ​any member​ ​of​ ​the​ ​CIO​ ​on​ ​request.


25.       Disputes


If​ ​a​ ​dispute​ ​arises​ ​between​ ​members​ ​of​ ​the​ ​CIO​ ​about​ ​the​ ​validity​ ​or​ ​propriety​ ​of​ ​anything done​ ​by​ ​the​ ​members​ ​under​ ​this​ ​constitution,​ ​and​ ​the​ ​dispute​ ​cannot​ ​be​ ​resolved​ ​by agreement,​ ​the​ ​parties​ ​to​ ​the​ ​dispute​ ​must​ ​first​ ​try​ ​in​ ​good​ ​faith​ ​to​ ​settle​ ​the​ ​dispute​ ​by mediation​ ​before​ ​resorting​ ​to​ ​litigation.


26.       Amendment​ ​of​ ​constitution


26.1     As​ ​provided​ ​by​ ​sections​ ​224 ​to​​ ​227​ ​of​ ​ the​ ​Charities​ ​Act​ ​2011​ ​this​ constitution​​ ​can​ only​​ ​be amended​ ​by​ ​a​ ​resolution​ ​passed​ ​by​ ​a​ ​75%​ ​majority​ ​of​ ​those​ ​members​ ​of​ ​the​ ​CIO​ ​voting​ ​at​ ​a general​ ​meeting​ ​of​ ​the​ ​CIO​ ​called​ ​in​ ​accordance​ ​with​ ​clause​ ​15​ ​(General​ ​meetings​ ​and​ ​the annual​ ​general​ ​meeting)​ ​or​ ​unanimously​ ​by​ ​the​ ​members​ ​otherwise​ ​than​ ​at​ ​a​ ​general​ ​meeting.


26.2     Any​ ​alteration ​ ​of​ ​clause​ 3​​ ​(Objects),​ ​clause​ ​27​ ​(Voluntary​ winding​      ​ ​up​ ​or​ ​dissolution),​ this​ clause,​ ​or​ ​of​ any​         ​ ​provision​ ​where​ the​ ​ ​alteration​ would​​ provide​​ ​authorisation​ for​ ​ any​ ​ ​benefit​ to​ be​ ​obtained​ ​by​ ​charity ​ ​trustees   ​ ​or​ ​members​ ​of​ ​the​ ​CIO​ ​or ​ persons​      ​ ​connected​ ​with ​ them,​ requires ​ ​the​ prior​      ​ ​written​ ​consent​ ​of​ ​the​ ​Charity​ ​Commission.


26.3     No​ ​amendment​ ​that​ ​is​ ​inconsistent​ ​with​ ​the​ ​provisions ​of​​ ​the​ ​Charities​ ​Act​ ​2011​ or​​ ​the General​ ​Regulations​ ​shall​ ​be​ ​valid.


26.4     A​ ​copy​ ​of​ ​every​ ​resolution​ ​amending​ ​the​ ​constitution, ​together​​ ​with​ ​a​ ​copy​ ​of​ the​​ ​CIO’s constitution​ ​as​ ​amended​ ​must​ ​be​ ​sent​ ​to​ ​the​ ​Charity​ ​Commission​ ​by​ ​the​ ​end​ ​of​ ​the​ ​period​ ​of 15​ ​days​ ​beginning​ ​with​ ​the​ ​date​ ​of​ ​passing​ ​of​ ​the​ ​resolution,​ ​and​ ​the​ ​amendment​ ​does​ ​not take​ ​effect​ ​until​ ​it​ ​has​ ​been​ ​recorded​ ​in​ ​the​ ​Register​ ​of​ ​Charities.



27.       Voluntary​ ​winding​ ​up​ ​or​ ​dissolution


27.1     As​ ​provided​ ​by​ ​the​ ​Dissolution​ ​Regulations,​ ​the​ ​CIO ​may​​ ​be​ ​dissolved​ ​by​ ​resolution​ of​​ ​a general​ ​meeting.​ ​Any​ ​decision​ ​to​ ​wind​ ​up​ ​or​ ​dissolve​ ​the​ ​CIO​ ​can​ ​only​ ​be​ ​made​ ​at​ ​a​ ​general meeting​ ​of​ ​the​ ​CIO​ ​called​ ​in​ ​accordance​ ​with​ ​clause​ ​16​ ​(Notice​ ​of​ ​general​ ​meetings),​ ​of which​ ​not​ ​less​ ​than​ ​14​ ​days’​ ​notice​ ​has​ ​been​ ​given​ ​to​ ​members​ ​of​ ​the​ ​CIO:


27.1.1 by​ ​a​ ​resolution​ ​passed​ ​by​ ​a​ ​75% ​​majority​ ​of​ ​those​ ​members​ ​voting,​ ​or


27.1.2 by​ ​a​ ​resolution​ ​passed​ ​by​ ​decision​ ​of​ ​members ​taken​​ ​without​ ​a​ ​vote​ ​and​ without​​ ​any expression​ ​of​ ​dissent​ ​in​ ​response​ ​to​ ​the​ ​question​ ​put​ ​to​ ​the​ ​general​ ​meeting.


27.2     Subject​ ​to​ ​the​ ​payment​ ​of ​all​​ ​the​ ​CIO’s​ ​debts:


27.2.1 ​ ​Any​ ​resolution​ ​for​ ​the ​​winding​ ​up​ ​of​ ​the ​CIO,​​ ​or​ ​for​ ​the​ ​dissolution​ ​of​ ​the​ ​CIO without​ ​winding​ ​up,​ ​may​ ​contain​ ​a​ ​provision​ ​directing​ ​how​ ​any​ ​remaining​ ​assets​ ​of the​ ​CIO​ ​shall​ ​be​ ​applied.


27.2.2 If​ ​the​ ​resolution​ ​does​ ​not​ ​contain​ ​such​ a​ ​​provision,​ ​the​ ​charity​ ​trustees​ must​​ ​decide how​ ​any​ ​remaining​ ​assets​ ​of​ ​the​ ​CIO​ ​shall​ ​be​ ​applied.


27.2.3 In​ ​either​ ​case​ ​the​ ​remaining​ ​assets​ ​must​ ​be ​applied​​ ​for​ ​charitable​ ​purposes​ ​the​ same​​ ​as or​ ​similar​ ​to​ ​those​ ​of​ ​the​ ​CIO.


27.3     The​ ​CIO​ ​must​ ​observe​ ​the​ ​requirements​ ​of​ the​ ​​Dissolution​ ​Regulations​ ​in​ ​applying​ to​​ ​the Charity​ ​Commission​ ​for​ ​the​ ​CIO​ ​to​ ​be​ ​removed​ ​from​ ​the​ ​Register​ ​of​ ​Charities,​ ​and​ ​in particular:


27.3.1 ​ ​the​ ​charity​ ​trustees​ ​must​ ​send​ ​with ​their​​ ​application​ ​to​ ​the​ ​Charity​ ​Commission:


  • a​ ​copy​ ​of​ ​the​ ​resolution​ ​passed ​by​​ ​the​ ​members​ ​of​ ​the​ ​CIO;


  • a​ ​declaration​ ​by​ ​the​ ​charity​ ​trustees​ ​that ​any​​ ​debts​ ​and​ ​other​ ​liabilities​ of​​ ​the CIO​ ​have​ ​been​ ​settled​ ​or​ ​otherwise​ ​provided​ ​for​ ​in​ ​full;​ ​and


  • a​ ​statement​ ​by​ ​the​ ​charity​ ​trustees​ ​setting​ out​ ​​the​ ​way​ ​in​ ​which​ ​any​ property​​ ​of the​ ​CIO​ ​has​ ​been​ ​or​ ​is​ ​to​ ​be​ ​applied​ ​prior​ ​to​ ​its​ ​dissolution​ ​in​ ​accordance​ ​with this​ ​constitution;


27.3.2 the​ ​charity​ ​trustees​ ​must​ ensure​​ ​that​ ​a​ ​copy​ of​ ​​the​ ​application​ ​is​ ​sent​ ​within​ ​seven​ ​days to​ ​every​ ​member​ ​and​ ​employee​ ​of​ ​the​ ​CIO,​ ​and​ ​to​ ​any​ ​charity​ ​trustee​ ​of​ ​the​ ​CIO​ ​who was​ ​not​ ​privy​ ​to​ ​the​ ​application.


27.4     If​ ​the​ ​CIO​ ​is​ ​to ​be​​ ​wound​ ​up​ ​or​ dissolved​ ​​in​ ​any​ ​other​ ​circumstances, ​the​​ ​provisions ​​of​ ​the Dissolution​ ​Regulations​ ​must​ ​be​ ​followed.



28.       Interpretation


In​ ​this​ ​constitution:


“clear​ ​day”​ ​does​ ​not​ ​include​ ​the​ ​day​ ​on​ ​which​ ​notice​ ​is​ ​given​ ​or​ ​the​ ​day​ ​of​ ​the meeting​ ​or​ ​other​ ​event


“connected​ ​person”​ ​means:


(a)​ ​a​ ​child,​ ​parent,​ ​grandchild,​ ​grandparent,​ ​brother​ ​or​ ​sister​ ​of​ ​the​ ​charity​ ​trustee;


(b)​ ​the​ ​spouse​ ​or​ ​civil​ ​partner​ ​of​ ​the​ ​charity​ ​trustee​ ​or​ ​of​ ​any​ ​person​ ​falling​ ​within​ ​paragraph​ ​(a) above;


(c)​ ​a​ ​person​ ​carrying​ ​on​ ​business​ ​in​ ​partnership​ ​with​ ​the​ ​charity​ ​trustee​ ​or​ ​with​ ​any​ ​person​ ​falling within​ ​paragraph​ ​(a)​ ​or​ ​(b)​ ​above;


(d)​ ​an​ ​institution​ ​which​ ​is​ ​controlled​ ​–


(i)​ ​by​ ​the​ ​charity​ ​trustee​ ​or​ ​any​ ​connected​ ​person​ ​falling​ ​within​ ​paragraph​ ​(a),​ ​(b),​ ​or​ ​(c) above;​ ​or


(ii)​ ​by​ ​two​ ​or​ ​more​ ​persons​ ​falling​ ​within​ ​sub-paragraph​ ​(d)(i),​ ​when​ ​taken​ ​together


(e)​ ​a​ ​body​ ​corporate​ ​in​ ​which​ ​–


(i)​ ​the​ ​charity​ ​trustee​ ​or​ ​any​ ​connected​ ​person​ ​falling​ ​within​ ​paragraphs​ ​(a)​ ​to​ ​(c)​ ​has​ ​a substantial​ ​interest;​ ​or

(ii)​ ​two​ ​or​ ​more​ ​persons​ ​falling​ ​within​ ​sub-paragraph​ ​(e)(i)​ ​who,​ ​when​ ​taken​ ​together,​ ​have​ ​a substantial​ ​interest.


“General​ ​Regulations”​ ​means​ ​the​ ​Charitable​ ​Incorporated​ ​Organisations​ ​(General)​ ​Regulations​ ​2012.


“Dissolution​ ​Regulations”​ ​means​ ​the​ ​Charitable​ ​Incorporated​ ​Organisations​ ​(Insolvency​ ​and Dissolution)​ ​Regulations​ ​2012.


The​ ​“Communications​ ​Provisions”​ ​means​ ​the​ ​Communications​ ​Provisions​ ​in​ ​[Part​ ​9,​ ​]​ ​of​ ​the​ ​General Regulations.


“charity​ ​trustee”​ ​means​ ​a​ ​charity​ ​trustee​ ​of​ ​the​ ​CIO.


A​ ​“poll”​ ​means​ ​a​ ​counted​ ​vote​ ​or​ ​ballot,​ ​usually​ ​(but​ ​not​ ​necessarily)​ ​in​ ​writing.

Sections​ ​249​ ​and​ ​352​ ​of​ ​ the​ ​Charities​ ​Act​ ​1993​ apply​ ​​for​ ​the​ ​purposes​ ​of​ ​interpreting​ ​the​ ​terms​ ​used in​ ​this​ ​constitution.

[Signed​ ​by]​ ​David​ ​Hale​ ​and​ ​Janet​ ​McCheyne​ ​and​ ​dated​ ​7th​ ​June​ ​2017